Administrative Assistant

Location

Inver Grove Heights

Type

Full Time

Benefits:
  • Opportunity for advancement
Job Summary:
We are seeking a detail-oriented and organized Administrative Assistant to join our landscaping team. The ideal candidate will handle administrative tasks, coordinate office operations, and support field staff to ensure smooth day-to-day operations. This role requires excellent communication skills, multitasking abilities, and a strong understanding of office management in a landscaping environment. Additionally, the candidate will assist in managing and entering warranties for products and services.
Key Responsibilities:
  • Answer and manage phone calls, emails, and inquiries from clients, vendors, and employees.
  • Schedule appointments, client consultations, and follow-ups.
  • Maintain and update client records, contracts, and job schedules.
  • Process invoices, payments, and payroll support as needed.
  • Order and track supplies, materials, and equipment for landscaping projects.
  • Assist with marketing efforts, including social media updates and client outreach.
  • Prepare proposals, quotes, and contracts for potential clients.
  • Coordinate with field crews to ensure job schedules are maintained efficiently.
  • Maintain office organization and ensure all administrative processes run smoothly.
  • Assist in tracking expenses, budgeting, and financial reports.
  • Enter and maintain warranties for landscaping products and services, ensuring accurate record-keeping and timely submissions.
  • Communicate with vendors and manufacturers regarding warranty claims and processes.
  • Provide customers with warranty information and support as needed.
Qualifications & Skills:
  • Previous experience in administrative roles, preferably in landscaping, construction, or a similar industry.
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling software.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize work in a fast-paced environment.
  • Knowledge of basic bookkeeping or QuickBooks is a plus.
  • Customer service-oriented mindset.
  • Experience handling warranties or contract documentation is a plus.
Education & Experience:
  • High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
  • 1-3 years of administrative experience, preferably in landscaping or construction.
Work Environment:
  • Office-based with occasional interaction with field staff and vendors.
  • May require light physical activity, such as organizing materials or documents.
Compensation: $25.00 per hour

Company Website: landscapesunlimitedmn.com

(if you already have a resume on Indeed)

Or apply here.

* required fields

Location
Or
Or